Part-Time Administrative Secretary Position in Abuja Literary Society

Ladies & Gentlemen,

The Abuja Literary Society urgently requires the services of an Administrative Assistant on Part-Time basis. Should you wish to volunteer or have someone you can recommend, do send the CV to;

abujaliterarysociety@gmail.com

Please Copy:

vanoliefo@yahoo.com

kenikeokere@gmail.com

 

It’s an excellent learning opportunity for young graduates awaiting NYSC posting, Youth Corps members, Students on Industrial Attachment and anyone who wishes to volunteer for a worthy cause. A monthly stipend of between N10-20k is offered.

ADMINISTRATIVE ASSISTANT

SCHEDULE OF DUTIES (PART TIME)

1. Schedule and coordinate weekly readings:

a. Liaise with/remind venues before scheduled meetings.

b. Be at the venue(s) at least 45 minutes before scheduled reading to arrange hall and prepare sign -in/registration records/reading list Display books, etc.

c. Liaise with designated anchor person latest 24 hours before reading date and remind him/her on reading day.

d. Answer questions directed to ALS secretariat.

 

2. Send bulk email (and bulk SMS, when available) reminders; emails to be sent 72 hours prior and SMS on reading day:

a. Update weekly the email list by adding newcomers and correcting/deleting incorrect email addresses.

b. Update weekly the SMS database ; and monthly the website.

c. Respond (or forward to QM/SM) emai l inquiries.

d. Communicate with scheduled Guest Authors for their profiles/bio/portrait photos, etc.

 

3. Write at least one 800-word newspaper article about the week’s reading

a. Forward the draft article to QM /SM for editing; the QM/SM will be responsible for dispatching article to the mass media.

b. Article must reach QM/SM latest Tuesday (7p.m.) each week to meet the deadline for Sunday papers.

 

4. Any other duties that may be assigned from time to time.

 

Remarks:

We anticipate that these duties may take you the following hours:

• Friday readings: 6-10 p.m.

• Write your article over the weekend – 2 or 3 hours.

• Wednesday: send out reminder emails to (1) members, (2) Guest Writers, (3) Anchor. – 1hour.

• Wednesday: update email addresses and phone numbers in database (again, you can liaise with my Secretary, if you need her services) – 2hours.

• Friday morning: send out bulk SMS (if funds are available) – this will NOT be weekly and will eventually be phased out as email correspondence becomes more effective – 1hour.

 

Total Hours: 10-14 Hours per week.

You will receive a stipend of N10, 000/ month plus payment for expenses.

 

Ken Ike   

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